How to Simplify Your Life with Better Systems: Work Smarter, Not Harder
- Mikayla O. Faulkner
- 6 days ago
- 3 min read
Whether you are starting a business, managing one, or working on scaling, there are multiple tasks to check off. We understand that things can pile up and overwhelm even the best of us. Despite what you may think, finishing your objectives manually is not the only option! We're here to teach you how to simplify your life with research-backed tips that help you implement better systems.
Why Chaos Shouldn't Be Your Strategy
Most people are addicted to chaos. However, they don’t realize that it's not only unhealthy, but it's unnecessary. Juggling multiple tasks at once might work in some instances, but what if you didn't have to? (gasp) What if you just had a few on your mind while all the others were taken care of?
Staying comfortable in chaos can lead to inefficient systems, which can lead to late nights, missed deadlines, and decision fatigue. Better and stronger systems free up mental space, reduce mistakes, and create flow. (A 2023 article from Harvard Business Review found that businesses using strategic business systems were able to increase efficiency by up to 40% in just six months.)
In essence, better systems are for entrepreneurs who want to ditch chaos and move forward with efficiency.
Are you looking to help relieve the chaos and burnout in your life?
Where Strategic Business Systems Fit
Think of strategic systems as the behind-the-scenes routine that keeps your life and business moving without your constant attention. They are the tech team that keeps the production going, and you, the director, keep everyone in check. Curious about the right "tech team" for you?
Types of business systems to implement:
Automating appointment booking
Streamlining how you onboard clients
Setting up email templates or follow-up flows
Using task management services to track your to-do list and deadlines
If you're interested in implementing these systems, a business system analyst would be a great resource! Whether you invest in one or not, when you build business management systems that are easy to maintain, you finally get to navigate your life with more ease.
How Using AI Tools Can Help
If you want to improve your systems but are hesitant about working with AI, know that it's only holding you back! While AI systems can never replace human help, they can serve as a backend assistant for multiple tasks. A 2024 Inc. report revealed that 67% of businesses using automation tools and time-blocking methods were able to reduce burnout and increase client retention. What entrepreneur wouldn't want that? The best part is that some of the best AI tools for business are completely free.
Examples of AI Systems for Efficiency:
Read more about AI tools for Business Growth
What Happens After You Simplify Your Life?
When you take the time to simplify your life, you have an opportunity to operate more efficiently. Your stress decreases, causing you to have higher energy levels and more time to handle big-picture tasks. You get real benefits of staying calm under pressure!
Keep in mind that simplifying doesn’t necessarily mean doing less. It means choosing to do what actually matters. It’s not about perfection. It’s about flow. When you design your life with better systems, you get your time back and can make room for the important stuff. Like that email you still haven't responded to...no judgement.
Conclusion
When you're running a business, the right systems make it easier to simplify your life and make it better! If you're also juggling parenting, freelancing, or anything in between, it can help you show up in these areas even better. Let's leave chaos, stress, anxiety, and burnout in the wind and move forward with better systems.
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